Administrative Assistant Job at Russell Tobin, Dallas, TX

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  • Russell Tobin
  • Dallas, TX

Job Description

Job Title: Administrative Assistant

Location: Dallas, TX - On site

Pay Rate: $29/hr. on W2

Job Type: Contract with possibility to perm/extension

Job Summary:

We seek a detail-oriented Administrative Assistant to support multiple teams in a dynamic environment. Responsibilities include managing calendars, coordinating meetings across time zones, handling communications, and performing administrative tasks with discretion and professionalism

Key Responsibilities

  • Provide administrative support and adapt to varying team needs
  • Manage complex calendars and coordinate meetings across time zones
  • Handle high-level communications and interact with executives and clients
  • Arrange domestic/international travel and process expense reports
  • Schedule meetings, book conference rooms, and coordinate logistics
  • Perform general administrative duties such as filing, scanning, and mailing
  • Maintain confidentiality and exercise sound judgment

Qualifications & Skills

  • 3-5 years of administrative experience, preferably in finance, private sector, or government
  • Strong organizational, communication, and problem-solving skills
  • Ability to handle multiple tasks efficiently in a fast-paced settings
  • Proficiency in Microsoft Office Suite and Zoom; experience with SAP Concur is a plus
  • Professionalism, integrity, and a team-oriented mindset

Job Tags

Permanent employment, Contract work,

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