Job Description

Our client, a newly launched investment firm with ambitious plans for growth, is building a dynamic, high-performance team from the ground up. The NYC office is centrally located on Park Avenue and will be home to a close-knit, collaborative group that values a positive culture as much as professional excellence.

Work Model: Full-time, Onsite (5 days/week)

Hours: 8:00 AM – 5:00 PM

Compensation: $100,000 – $120,000 base salary + Bonus + Full Benefits + 401(k)

The Role:

We are seeking a seasoned and proactive Executive Assistant with 5–7 years of experience to support a small team of senior professionals in our NYC office. This is a unique opportunity to join at the foundational stage of the firm’s journey. You’ll play a critical role in keeping the team organized, efficient, and running smoothly.

The right candidate will:

• Be resourceful, cheerful, and unflappable
• Embrace a “no job too big or too small” attitude
• Enjoy being a true right hand to senior executives, handling both business and occasional personal tasks
• Take pride in being a team player who thrives in a high-touch, fast-paced environment

Responsibilities include:

• Extensive scheduling and calendar management for senior-level executives
• Coordination of internal and external meetings, including video conferences, catering, and materials preparation
• Managing complex domestic and international travel logistics, with real-time adjustment as needed
• Preparing detailed expense reports using Concur or similar systems
• Answering and screening calls; message taking and call routing
• Creating and maintaining confidential files, documents, and reports
• Managing high-volume printing, binding, and distribution of meeting materials
• Assisting with both business and ad-hoc personal requests (e.g., making/canceling personal appointments)
• Supporting and collaborating with other EAs across the firm
• Executing special projects as needed

Qualifications:

• Bachelor’s degree strongly preferred
• 5–7 years of executive or administrative assistant experience in financial services or a similarly fast-paced, professional environment
• Highly proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); Concur experience is a strong plus
• Experience coordinating complex travel and managing multiple executive calendars
• Prior exposure to visa application processes is a strong plus
• Strong written and verbal communication skills, impeccable attention to detail, and follow-through
• A genuine team player with a positive attitude, excited to contribute to building a new firm

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